Get Organized with Google Tasks

Getting (and staying) organized is important for us all. Sometimes it feels like a losing battle. There are so many apps and tools out there to help that sometimes they just make you feel less organized. One tool that helps me is Google Tasks. The reason I use it is that it lives within the Google tools I am already using daily. It is simple and part of the Google Workspace so it is easy for me to always have access to it when needed. Check it out and see if it can help you stay organized as well.

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Open Google Tasks

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click the “Tasks” icon.

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Create a Task

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click the “Tasks” icon.

3. Click on “Add a task”.

• When you create a task, you can:

• Add details

• Set a date and time

• Add subtasks

• Make it repeat on certain days 

• You can create up to 100,000 tasks.

• Tips:

• If you add a date and time to your task, you get notifications at the scheduled dates and times. For tasks without a time, notifications appear at 9:00 AM. Tasks with a date also appear in your Google Calendar app.

• You can edit, complete, unassign, or delete group tasks assigned to you from your personal task list. If you change group tasks in your personal task list, these tasks are updated or deleted in Google Chat spaces.

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Create a List

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. At the top, click the “Down arrow”.

4. Click “Create a new list”.

5. Enter a name.

6. Click “Done”.

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Switch Between Lists

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. At the top, click the “Down arrow”.

4. Click the list you want.

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Rename a List

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. Click “More”.

4. Click “Rename list”.

5. Enter a name.

6. Click “Done”.

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Reorder Lists

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. At the top, click the “Down arrow”.

4. To reorder lists, select an option: 

• Click and drag the list you want to move.

• Highlight a list with the arrow keys and press Alt + the Up or Down arrow key to move a list up or down. 

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Sort Tasks by the Due Date

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. Click “More”.

4. Under "Sort by" click “Date”.

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Move a Task to a Different List

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. Next to the task you want to move, click “Open menu”.

4. Click the list name you want to move the task to.

Tip: Tasks set to repeat can't be moved to a different list.

 

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Reorder Tasks

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. Click a task and drag it where you want. You must have “My order” selected as your order type. To reorder a task you're editing, on the left, click and hold Drag

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Mark Tasks Complete

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. Click on the circle to the left task you have completed to check it off. 

4. It will go to the  “Completed” list below.

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Find Your Completed Tasks

1. On your computer, go to Gmail, Drive, or Calendar.

2. On the right, click “Tasks”.

3. To see completed tasks click "Completed" (at the bottom) click the “Down arrow”.

4. To hide, click the “Up arrow”.

• I tend to click the trash can when done so they don’t build up in the “Completed” list.

Give Google Tasks a try to see if it works to help you stay better organized!

 (Install Google Task from the Play Store for Android devices and the App Store for iOS devices.)

If you want these directions in a Document click HERE!