Wednesday, January 25, 2017

Password Protect Google Forms

Google Forms can be used for so much: collecting data, surveys, self grading quizzes, and Breakout Games. One of the coolest features is the ability to set a password to block progress in any Form. All you need to do is create sections and add a question that requires a specific text, set of digits, or other combination to progress. Follow the steps below to start creating Password Protected Google Forms!

Password Protect Google Forms!

  1. Open a Google Form.
  2. Create questions/images/etc until you want there to be a “roadblock” or spot where the person completing the Form is required to enter in a password or specific combination.
  3. Make a short answer question.

  1. Click the 3 dots on the bottom right corner of the question and click “Data validation”.

  1. Choose “number” or “text” as your password format and click on one of them.

  1. Choose “Is equal to” in the next dropdown for number or “Contains” for text.

  1. Type in the required password in the next line. This is Case Sensitive!

  1. Type an error message in the last line. This is required! If there is no error message, it will show the password to anyone filling in the Form and make the question "Required".

  1. Insert a Section Break. This will require the person filling in the Form to get the password correct before seeing any more of the Form.

  1. Now you can continue to create regular question. The only way anyone can get to the question is if they submit the correct password.

Now your Form is password protected so students can not get into it or progress any more without the password. This also works great for creating digital Breakout style games!

If you want these directions in a Document click Here!

Wednesday, January 18, 2017

Share a Google Form

Google Forms might be one of my favorite Google Tools in G Suite. There is so much you can do with them: collect data, survey others, create self-grading assessments, create lesson plans, etc… One of the drawbacks was trying to share them. In the past I always invited collaborators, allowed them to open the Form (in editing mode) and watched over their shoulder as they clicked “Make a Copy” before quickly removing their editing rights before they could mess anything up. I always wanted a better way to do it, and I finally found it. Follow the steps below to start sharing your Forms with others!

Share a Google Form

  1. Open Drive.
  2. Create a folder.

  1. Right click on the folder and click the “Share” icon.

  1. Edit the share options of this folder to “Anyone with the link can view”. This will force any file within the folder will have the folder’s sharing settings. There is no way to put these settings on a Google Form, but the folder will force viewing to the Form (super-cool hack!). Put any Forms you want to share in this folder.

  1. Open a Google Form you want to share and copy the address at in the address bar.

  1. Paste this somewhere in an email or document that you are sharing with those you want to be able to make a copy.
  2. Now comes the magic! Look at the URL you pasted. At the very end is the word “edit”.

  1. All you need to do is delete the word “edit” and replace oit with the word “copy”.

  1. When someone uses this newly created link (with “copy”) they will be prompted to Make a Copy!

  1. Sit back and one will ruin your awesomely make Google Forms!

Give it a try and start sharing all your awesome Google Forms!

If you want these directions in a document click Here!

Tuesday, January 17, 2017

Protect a File from Copy/Paste or Make a Copy

I am all about sharing. I pretty much share everything I make, but there are times that you might want to protect that important document from being copy/pasted into another document or another user just making a copy. This happens with formal school documents, copyrighted creations, or thing you just want to share but not have others be able to use. The good news is this is easy to do. Follow the steps below to start protecting your cherished documents.

Protect a File from Copy/Paste or Make a Copy

  1. Open a document you want to protect from “copy/paste” or “Make a copy”.
  2. Click the blue “Share” button in the top right.
  3. Click the “Advanced” button on the bottom right of the pop-up.

  1. At the bottom of the screen, check the box next to “Disable options to download, print, and copy for commenters and viewers”.

  1. When a viewer of the shared document tries to copy text, print, or make a copy they will get the following message.

Now you are all set. Viewers of your document will only be able to see the document. They can not copy and paste any part of it, print it, or make their own copy of it.

If you want these steps in a document click Here!

Saturday, January 7, 2017

Using Guest Profile in Google Chrome

I know you are all using your Chrome Profiles correctly...right!? If not make sure to click HERE and set them up. No matter how well we manage our own profiles, there is always that moment when someone else needs to check their email or get to a Google Drive file and wants to borrow your computer or maybe you are showing student presentations to the whole class and are using your computer to project them. Don’t sign out of your account (or add all those profiles to Chrome). Just use Guest Mode! It’s easy, doesn’t save user data, and won’t mess up your already set up profiles. Follow the steps below to be able to share your computer without the hassles of others’ logins messing things up!

Using Guest Profile in Google Chrome

  1. Open Chrome.
  2. Click on the profile name in the top right of the browser (your Profile Name).

  1. Click on “Guest”.

  1. A new window will open. Now your guest can log into any account they need to and it will not mess up your saved passwords or login information!

You may also have “Incognito Mode” available (if your district admin has not disabled it). This will do the same but will carry over the extensions/bookmarks from the account you initiated it from. You can find it by clicking on the 3 dots and then clicking on “New Incognito Window”. You can see below that in our GAFE domain it is not enabled, but my personal account it is.

Now there is no need to stress when someone else needs to check their email or sign into an account! Happy Guest Browsing!

To have these steps in a Document click here!