Monday, February 23, 2015

Force Others to Make a Copy of a Google Document

One of the gems of Google Drive is how easy sharing documents can be. One of the struggles, however, can be getting students to create a copy of a shared document. In most cases I would simply share a document with “View Only” rights, tell them to go to “File” and then click “Make a copy”. This works well, and most students can handle it. Every once in a while you might want it to be even easier. Below are some steps to make a document viewable only after the student makes a copy.

Force Others to Make a Copy of a Google Document

Create your document and give it “View only” rights.
  1. Open a document and click the blue “Share” button.
  2. Click “Advanced”.

  1. Click “Change”.

  1. Click “Anyone with the link” and choose “Can view” from the dropdown.

  1. Click “Save”.
  2. Click “Done”.

Make the document a force “Make a Copy” document.
  1. Click the blue “Share” button.
  2. Click “Copy Link” then click “Done”.

  1. Share this link in an email to your students. When you paste the link into the email, change the words “edit?usp=sharing” (or your text) at the end of the url to “copy”.

  1. Send your email. They will get the following screen when they click the link asking them to make a copy. They will need to click “Make a copy”.

  1. Have them rename the document to your naming format by clicking on the title and renaming the document.

If you want these directions in a document click here.