Thursday, June 18, 2020

Sharing Folders in Drive

One of the best things about Google Drive is its sharing ability. We can share any file with anyone, even if they don’t have a Google account. It is quick and easy to do, but sometimes we want to share a whole folder. Sharing a folder is very similar to sharing a file, with an added perk. Once a folder is shared, those share settings are included on any file in that folder. It also includes any file put into that folder. What this means is if you share a folder all you have to do is add files into that folder and those settings are applied! No more manually adding Share Settings to every file individually!

Sharing Folders with Specific People:
  1. Find your folder you want to share and right-click on it in Drive. Click the “Share” button.

  1. If you are sharing with specific people, just enter their names or email in the top box. You will then get the option to set their permissions as Viewer, Commenter, or Editor. You can write a message if you wish and then click “Send”.

Sharing Folder with a Link:

  1. Click on the words that say “Change to {Your Domain Name}”.

  1. You will have the choice of 3 options:
    1. Restricted: only those listed in the top box can access
    2. Your Domain: only those with the link in your Domain can access
    3. Anyone with the link: anyone you share the link to can access

  1. You can change the settings of access with this dropdown to set their permissions as Viewer, Commenter, or Editor.

  1. If you choose “Anyone with the Link” or set to “Your Domain” you can copy the link here.

  1. Click “Done” to save.

Now you have a folder that will automatically add the sharing settings you chose to any file in it or any file added to this at a later time. File Sharing Made EASY!

If you want these directions in a Document click HERE!