Tuesday, June 2, 2020

Sharing Files in Google Drive (Updated)

One of the best things about Google Drive is its sharing ability. We can share any file with anyone, even if they don’t have a Google account. It is quick and easy to do, but oftentimes simple mistakes are made and people outside your domain can not access a shared file because the wrong button was pressed. Make sure to share those files in the manner you mean. Check out the steps below to make sure you are sharing with parents (and others outside your domain) the correct way.

Sharing Files with Specific People:

  1. Click the “Share” button.

  1. If you are sharing with specific people, just enter their names or email in the top box. You will then get the option to set their permissions as Viewer, Commenter, or Editor. You can write a message if you wish and then click “Send”.

Sharing Files with a Link:

  1. Click on the words that say “Change to {Your Domain Name}”.

  1. You will have the choice of 3 options:

    1. Restricted: only those listed in the top box can access

    2. Your Domain: only those with the link in your Domain can access

    3. Anyone with the link: anyone you share the link to can access

  1. You can change the settings of access with this dropdown to set their permissions as Viewer, Commenter, or Editor.

  1. If you choose “Anyone with the Link” or set to “Your Domain” you can copy the link here.

  1. Click “Done” to save.

If you want these directions in a document click HERE!