Friday, March 20, 2020

Sharing Files in Google Drive

One of the best things about Google Drive is its sharing ability. We can share any file with anyone, even if they don’t have a Google account. It is quick and easy to do, but oftentimes simple mistakes are made and people outside your domain can not access a shared file because the wrong button was pressed. Make sure to share those files in the manner you mean. Check out the steps below to make sure you are sharing with parents (and others outside your domain) the correct way.

Sharing Files Outside Your Domain:
If you want anyone to see the file (like parents or others outside your domain) make sure to share a file with the correct settings: 
  • Don’t use “Get Sharable Link” as that only sets the sharing to District accounts (meaning the user must have the same domain email as you).
  • Make sure it is set as “Anyone with the Link” and “Can View” or your needed permission like “Can Edit” or “Can Comment”.

  1. Click the “Share” button then click on “Advanced”. If you are in drive, just right-click on the file you want to share and choose “Share”.

  1. Click on “Change”.

  1. Set to “Anyone with the link” and make sure to choose the permission you want.

  1. Copy the link (share this) and click “Done”.

If you want these directions in a document click HERE!